High quality, full service project managers

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About

JBS Project Management was formed out of a need in the marketplace for full service project managers for select clients in and around New York City. JBS now manages projects for our clients nationwide. By managing our projects with an honest, open and hardworking approach, JBS is able to bring project management experience and skilled consultants to the table to provide our clients with considerable expertise over a wide array of construction and development backgrounds.

We offer our clients overall project coordination and complete project team management to assist owners and monitor project budgets. With our strong contacts in the subcontractor and consulting industries, JBS is able to offer our clients a superior, yet affordable solution to their project management needs.

contact us 718.643.3800

Services

JBS is capable of providing innovative, responsive solutions to the diverse needs of commercial and residential clients throughout the United States with a broad range of capabilities from Strategic Conceptual Planning through Post Construction Services. The following is a brief listing of the services JBS can provide, click heading for a more detailed description of each item.

General Services

  • Provide overall Project coordination and Project Team management.
  • Monitor Project Team performance relative to contractual obligations.
  • Provide regular Project budgeting, cash flow projections and a master milestone schedule as required by the funding institution (with input from others as required).
  • Coordinate insurance and risk management (with input from others as required).
  • Assist the Owner, coordinate and direct Contractor and Consultants for the implementation of a Project quality assurance plan (e.g., model room, mockups, testing and inspection programs).
  • Schedule and conduct progress meetings, and issue minutes and action lists as required.
  • Maintain project files and records, including a Project directory with names,addresses, telephone and fax numbers, and responsibilities of all individuals and organizations associated with the project.
  • Prepare, review, and process monthly requisitions and draw requests, and ensure that properly executed certificates, sworn statements, lien waivers and releases accompany each application for payment, including applications for final payment.
  • Provide advice and assistance in resolving claims and disputes prior to engagement of a lawyer to handle the matter (excluding legal advice, and arbitration and litigation support).
  • Monitor and recommend appropriate levels of budget contingency required during all phases of the project.

Preliminary Planning and Feasibility

  • Analyze Project program, quality, cost, and schedule requirements. Evaluate operational and legal constraints. Recommend a design and construction strategy that best addresses all of these issues.
  • Prepare for Owner’s review and approval a Project Cost estimate based upon a statistical analysis of completed projects adjusted for current market conditions. Such estimate should clearly identify all necessary categories of cost including, but not necessarily limited to, all professional fees (e.g. design, consultants, project management, legal, etc.), construction, testing, landscaping, furnishings, fixtures and equipment (“FF&E)”, including taxes, freight and storage, and contingencies.
  • Prepare the Master Milestone Schedule showing duration/phasing, responsibility, and precedence for all major activities. Establish the duration of the Project and identify the most critical activities. Update and expand the level of detail as the Project progresses. Detailed construction schedule will be by the Construction Manager or the General Contractor.
  • Identify, monitor, and report on the status of key decisions and issues which will influence the progress of the Project.
  • Identify all critical Project constituents as well as all approvals and permits required to be obtained from the relevant governmental jurisdiction(s), public agencies, community interest groups, etc.
  • Determine necessary design team members, qualify and recommend potential firms, prepare and issue requests for proposals, receive and evaluate written proposals, and conduct interviews to assist the Owner in selecting the Architect/Expeditor, Contractor, FFE Purchasing Agent, FFE Installer(s), and other consultants as required. Assist Owner in the negotiation of these contracts.
  • Review existing conditions and available documentation of the same. Identify additional research, studies, surveys, etc. required, and with Owner’s approval coordinate the procurement of the same.
  • Identify and help define the systems and tools that will be used to communicate, monitor, and control the Project.

Design Construction Documentation Services

  • Develop and refine project design requirements (program, Design Standards, etc.) in coordination and consultation with owner.
  • Coordinate design reviews with Owner and design team. At the conclusion of each design phase, confirm with Owner’s approval prior to directing the design team to proceed with the next phase.
  • Monitor and administer design contracts as to, timeliness of performance, payment, compliance with contract requirements, etc. Provide recommendations to Owner as to the status of the contracts.
  • Coordinate plan and specification review with the Contractor for constructability, completeness, clarity, lack of ambiguity, coordination, etc. Provide updates to Owner as to the status of the plans and specifications.
  • Assist the Owner in coordinating with and obtaining all necessary design approvals from the relevant governmental jurisdiction(s), public agencies, community interest groups, etc. as to the approval of plans from the Department of Buildings.
  • Update and expand the Master Milestone Schedule to include milestone activities for each of the design phases, permits and approvals, the bidding or negotiation of construction contracts, construction, and the purchase, fabrication, inspection, delivery, and installation of furniture, fixtures, and equipment.
  • Report on all activities which are on or behind schedule, and recommend corrective action as required.
  • As design progresses and as each design phase is completed, update Project Cost estimates for comparison with the Owner’s approved Project Cost budget.
  • Coordinate and direct Contractor to estimate the cost of alternative finishes and/or systems in order to finalize selections prior to construction documentation.
  • Work with Owner, Contractor and Consultants to identify areas for value engineering study as the design progresses. Where energy, maintenance, and operational considerations dictate, coordinate and direct the Contractor and Consultants to perform life-cycle costing studies to evaluate the most cost-effective option(s).
  • Work with Owner, Contractor and Consultants to monitor the local and national construction markets for rates of cost inflation for and the availability of labor, materials, and equipment. Update Project Cost budgets accordingly.
  • Advise on contract provisions for controlling construction schedules. Advise on special and general conditions sections and other specifications.
  • Investigate and pre-qualify contractors and manufacturers interested in bidding the work. Review plans with them and promote their interest in the project.
  • Recommend the division of work into separate contracts to permit phasing. Consider such factors as construction durations, construction document preparation, long-lead-time materials and equipment, labor availability, trade jurisdictions, and interface problems between contractors.
  • Identify materials and equipment which require long delivery times and are critical to the progress of the work. If in the Owner’s best interest to do so, recommend and develop a strategy for purchasing these items directly and later assigning them to a contractor.
  • Analyze Project program, quality, cost, and schedule requirements. Evaluate operational and legal constraints. Recommend a design and construction strategy that best addresses all of these issues.
  • Prepare for Owner’s review and approval a Project Cost estimate based upon a statistical analysis of completed projects adjusted for current market conditions. Such estimate should clearly identify all necessary categories of cost including, but not necessarily limited to, all professional fees (e.g. design, consultants, project management, legal, etc.), construction, testing, landscaping, furnishings, fixtures and equipment (“FF&E)”, including taxes, freight and storage, and contingencies.
  • Prepare the Master Milestone Schedule showing duration/phasing, responsibility, and precedence for all major activities. Establish the duration of the Project and identify the most critical activities. Update and expand the level of detail as the Project progresses. Detailed construction schedule will be by the Construction Manager or the General Contractor.
  • Identify, monitor, and report on the status of key decisions and issues which will influence the progress of the Project.
  • Identify all critical Project constituents as well as all approvals and permits required to be obtained from the relevant governmental jurisdiction(s), public agencies, community interest groups, etc.
  • Determine necessary design team members, qualify and recommend potential firms, prepare and issue requests for proposals, receive and evaluate written proposals, and conduct interviews to assist the Owner in selecting the Architect/Expeditor, Contractor, FFE Purchasing Agent, FFE Installer(s), and other consultants as required. Assist Owner in the negotiation of these contracts.
  • Review existing conditions and available documentation of the same. Identify additional research, studies, surveys, etc. required, and with Owner’s approval coordinate the procurement of the same.
  • Identify and help define the systems and tools that will be used to communicate, monitor, and control the Project.

Preconstruction Services

  • Finalize Project bidding and procurement strategies. Finalize all bid packages and phasing techniques.
  • Qualify and recommend potential contractors, prepare and issue requests for proposals and bid forms, receive and evaluate written proposals, and conduct interviews to assist the Owner in selecting a Contractor. Assist Owner in the negotiation of the construction contract(s).
  • Assist Owner in the identification, solicitation, selection, and retention of all separate contractors required to complete the Project (e.g. HAZMAT abatement, telephone/data, audio/visual, security, testing, etc.). All known environmental hazards to be identified at the time of contract signing. If additional hazardous conditions arise, then the contract will be adjusted accordingly for the increase in the scope of work.
  • On behalf of Owner, apply for and obtain (or cause to be applied for and obtained by others) all necessary construction and related permits. All permits to be obtained by an expeditor or similar type consultant. All permits and related services are paid by Owner.
  • Update the Master Milestone Schedule to reflect the current Project plan. Distribute to all members of the Project team.
  • As appropriate, arrange for all preconstruction video coverage or photography of the condition of the Project site or adjacent properties for verification of any future construction-related damage claims.

Construction Services

  • Organize and direct a preconstruction meeting with the Contractor, Architect, Interior Designer, other consultants, and the Owner as appropriate. Review Project organization, lines of authority, and Project procedures.
  • Organize and direct the Contractor to develop a construction schedule outlining start and finish dates for procurement and construction activities. Establish major milestones for each segment of the work.
  • Review Contractor’s updates to the construction schedule. Observe construction progress and report deviations from the schedule which will jeopardize job progress. Work with Contractor to develop recovery plans.
  • Establish/confirm the schedule for the purchase, fabrication, inspection, delivery, and installation of furnishings, fixtures, and equipment.
  • Review the capabilities of proposed subcontractors and evaluate their suitability. Evaluate proposed procedures and equipment prior to use.
  • Coordinate the construction, review, and approval of model room(s) or other mockup installations as required.
  • Observe Work in progress for general conformance with plans and specifications, and report observed deficiencies to the Owner.
  • Coordinate the work of separate contractors engaged by Owner.
  • Assist in the selection of independent testing agencies as may be required. Assist the Contractor to coordinate the testing agency’s work, assemble their reports and distribute as necessary.
  • Maintain (or cause to be maintained by others) a complete and current record of Project contracts, drawings, specifications, progress photos, testing and inspections reports, etc. Maintain (or cause to be maintained by others) a file of all project correspondence, directives, and meeting minutes.
  • Organize and direct the Contractor to maintain daily job site reports recording weather, numbers or workmen, equipment in use, general activities completed, and special occurrences (e.g. accidents, injuries, etc.).
  • Organize and direct the Contractor to monitor delivery and review of shop drawings and submittals, and expedite approvals of same. Organize and direct the Contractor to maintain submittal/approval logs and sets of all such documents and samples.
  • Monitor and coordinate design team site visits and responses to Contractor requests for information.
  • If required, arrange for sequenced video coverage or monthly photographs of the work in progress.
  • Monitor Contractor performance as to cost, quality, schedule, and job safety.
  • Coordinate with the Owner’s insurance representative to provide insurance certificates of the Contractor, Owner hired contractors and Consultants.
  • Attend regular job site meetings with all Owner and Contractor representatives and Owner consultants as appropriate. Discuss job progress, track and record key actions and decisions, and prepare and/or review meeting minutes as required.
  • Visit off-site fabrication facilities (out-of-pocket cost of such trips is a reimbursable expense).
  • Identify and attempt to resolve construction issues/disputes as they arise, and prior to engagement of legal counsel to handle the matter.
  • Support the Owner in the defense of the resolution of any claims related to the Project.
  • Manage the processing of any claims, payments, and rebates related to Owner’s insurance.
  • Develop and implement a procedure for the review and processing of Contractor applications for payment. Review Contractor’s schedule of values for use in processing payments.
  • Develop and implement a system for the preparation, review, and processing of construction change directives and change orders. Negotiate change orders with the Contractor on behalf of the client. Identify and recommend to Owner changes that will save time or money, or improve quality.
  • Recommend and oversee corrective and recovery measures, as required.
  • Coordinate Contractor to integrate construction activities with FF&E delivery and installation.
  • Coordinate required inspections and permits with assistance from the project expeditor and others as required.

Closeout and Post Construction Services

  • In collaboration with the Contractor, develop a detailed schedule of close-out activities, including punch lists, equipment testing, start-up procedures, and occupancy. Incorporate such schedule into the Master Schedule and distribute it to all Project team members as appropriate.
  • Organize and direct the Contractor to be in full compliance with all turnover requirements. Make recommendations on any observed deficiencies.
  • Schedule and direct inspections to develop punch lists. Establish dates of Substantial and Final Completion.
  • Organize and direct the Contractor to coordinate, catalogue, and confirm delivery to Owner of all keys, manuals, warranties, as-built drawings, plans and specifications, lien releases, attic stock materials, etc.
  • Work with the Contractor to monitor and complete the punch list items and finalize all outstanding changes in the Contractor’s scope of work. Verify the payment and retainage on invoices.
  • Organize and direct the Contractor to schedule, conduct and document all product and equipment demonstrations and training.
  • Organize and direct the Contractor to schedule, conduct and document initial startup and testing of all systems. Coordinate with Consultants to confirm compliance with specifications. Make recommendations on any observed deficiencies.

Additional Services

  • Provide regular cost accounting and reporting as required by the funding institution (with input from others as required).
  • Establish and maintain project checking account(s) into which Owner shall fund the approved amount of Project Manager’s monthly draw package. For such account, Project Manager shall make approved payments and maintain current records of the account showing all items paid from such account.
  • Maintain an accurate, up-to-date construction cost accounting system. Include costs of contracts, direct purchased materials, and other appropriate items.
  • Coordination and implementation of environmental work plans, tax abatement actions, condominium conversion plans and sales and marketing plans.
  • Coordinate performance of corrective and warranty work.

Projects

Project images - passive house

Passive House

Press

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The Renwick Hotel Makes Its Debut In Midtown Manhattan

The Renwick, a new 173-room hotel, featuring 33 custom suites, located at 118 East 40th Street, officially opens its doors today. Centrally located steps away from Grand Central Station and Midtown Manhattan, the hotel resides in a quaint, brick building with spacious interiors and a rich history of inspiring creative luminaries. The product of a blooming partnership between Interstate Hotels & Resorts, hotel Asset Value Enhancement (hotelAVE), and Meadow Partners, The Renwick delivers a fresh new focus on whimsical luxury with a modernistic approach designed for business…

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Gordon Bar, Inside The Sixty Soho Hotel, Is New York’s Swankiest New Watering Hole

Hotel lobby bars are particularly delightful in December, when you can cozy up next to a fireplace with a boozy hot chocolate. (And hey, if it snows, you have an excuse to stay the night.) If you love the bars at the Ludlow, the Marlton, and the Bowery Hotel, you’ll likely feel the same way […]

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Project Update: 255 Columbia St, Brooklyn NY

Construction is progressing steadily at 255 Columbia and the first YARO Aluminum Clad Wood Windows are starting to appear on the facade of this urban passive house. In collaboration with Loadingdock5, YARO created a diverse glazing package with complimenting energy efficient installation details. The supplied glazing includes unique corner mulled units and expansive lift/slide balcony […]

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Contact Us

45 Main Street Suite 526
Brooklyn, New York 11201
P: 718.643.3800
F: 718.643.3838
E-mail: info@jbspm.com